The pandemic has made life more difficult than ever before for non-profit organizations to operate and generate community support. Many depend on board meetings via remote to make crucial decisions and ensure their survival. However it can be difficult to conduct an effective remote board meeting without the presence of all board members.
A clearly defined agenda will ensure that your board meeting remotely focused and on the right track. Include your board in the process of establishing the agenda. This will help you decide on the subjects should be covered. Then, you should send the agenda as far in advance to all attendees to allow them to prepare. This will ensure that they are aware of the topics to be covered and can add anything to the agenda before hand. Using an online portal for boards that is secure to distribute the agenda and other materials will help to reduce security risks.
Using video can enhance the interaction at remote board meetings by adding the crucial face-to-face aspect to discussions. Video also allows participants to be aware of the body expressions of others and observe non-verbal signals like frustration, impatience, or boredom.
It can be a challenge for busy boards to plan meetings in person, particularly when they have many commitments both professional and personal. With remote board meeting software, finding the most convenient time for all participants can be much more simple. Tools like SavvyCal’s meeting polls permit you to propose multiple times for your meeting and let everyone vote on the times that work best for them. This can eliminate the need to send back-and-forth emails, and could save you time and hassle.