Document sharing software lets users to access the same file simultaneously and work on it in a collaborative manner. This helps to reduce the risk of miscommunication and helps to speed up project turnaround.
Online document sharing is possible from any device with an internet connection. It also does away with the need to store hard copies, and reduces limit on file size.
There are a variety of ways to share files including using FTP and SFTP cloud storage solutions like Box, and P2P networks However, the top document sharing tools have centralized management interfaces, security features for encryption and data-in-transit protection and real-time synchronization.
Project managers should also look out for features such as control of version and history as well as collaboration detection, which makes it easier to track changes and to ensure that everyone works on the latest draft. The ability to make comments on and assign tasks also helps teams to communicate about documents.
ClickUp is an integrated project management tool with document sharing capabilities. Its permissions are granular, allowing users to choose who can view and edit or delete files. They can also see who is currently editing the document in real-time. The feature of syncing files keeps the most recent version of files mirrored on every device and its collaboration detection lets users know when others view or comment on. The tool offers a large collection of wikis, spreadsheets, and notes to assist teams in staying on track.
https://www.sharingvirtual.net/pros-and-cons-of-document-sharing-online/