Ecommerce Bookkeeping: Best Practices, Mistakes, and Hidden Costs

bookkeeping for ecommerce

Just like with bookkeeping, the best way to stay on top of your accounting tasks is to utilize a small business accounting service. These services, like FinancePal, will handle the majority of your accounting tasks to help you cut costs and boost your profits. That’s when you’ve got to utilize your handy-dandy financial statements, especially the income statement.

  • Although you can ask the IRS to change your accounting method at any time, it does require a lot of paperwork—and you probably have enough paperwork to deal with as it is.
  • In the context of financial reporting, rounding errors can have different implications depending on the accounting standards and the jurisdiction in which they are applied.
  • If that business spends or earns money on something, that expenditure should be reflected in the business’s books.
  • Having multiple sales channels is a great way to increase your visibility to customers.
  • The stock also serves as collateral, making it lower in risk.

Never downplay bookkeeping because it has far reaching consequences on ecommerce business when done poorly. Virtual assistant agencies like Wishup provide access to a pool of highly skilled bookkeepers with expertise in eCommerce bookkeeping. They can handle all aspects of bookkeeping, including financial statements, bank reconciliation, and inventory management. This is the most crucial piece of information for bookkeeping for online business. The cash flow statement contains the details of every penny a business spends.

Expandly accounting partnerships

When you think of accounting, your mind probably goes straight to taxes, but that’s only part of what ecommerce business accounting entails. An eCommerce bookkeeper can handle all the financial tasks of an online business. This includes managing payroll and bank statements, sending invoices, and reviewing budgets.

  • Then consider investing more into other channels to minimize business risk.
  • You only pay for the services you need, and you can scale up or down as your business needs change.
  • Accurate financial data informs key business decisions such as pricing, sourcing needs, and vendor negotiations.
  • Bookkeeping refers to the day-to-day task of recording your company transactions and financial records.
  • The eCommerce market’s expected growth, as projected by Statista, presents a wealth of opportunities for businesses to capitalize on this burgeoning industry.
  • The real value of your business is when you cash out by selling the business.

Don’t let poor ecommerce accounting get in the way of business growth. Almost half of small business owners rank it as their least favorite task. When you were daydreaming about building your ecommerce empire, tracking your income and expenses likely wasn’t part of the fantasy. If that’s the case, don’t worry — there are plenty of bookkeeping solutions to match your preferences. If you have a high-performing e-commerce business, you need to stay on top of your payments coming in and money going out. Knowing your real-time financial situation allows you to make data-driven business decisions, and proactively solve problems instead of reactively.

Top Small Business Bookkeeping Tools

I have more time to run my store effectively, and the expertise and guidance to keep me compliant. Say you had 1,000 t-shirts in inventory on the first of the month. Generally speaking, you should understand and track your gross margins, plan and strategize to optimize your margins and focus on minimizing expenses to maximize margins. Some SKUs might not get to the break even point not to say make profit. Only a SKU by SKU analysis of the holding cost and advert expense might reveal a need to update the price or reduce the number of SKUs. You can choose to continue with our premium services if you are happy with the free trial.

We understand the complexities of sales tax compliance for online sellers as well as how to implement a manageable sales tax compliance process. Our cloud accounting service for Ecommerce business includes sales tax compliance across the United States. You’re undoubtedly wearing multiple hats in your business, but donning the bookkeeper hat is typically where most business owners reach their limitations. Not only does it require a particular set of skills, but even with the help of accounting software, it takes a lot of time.

Know the Important Financial Statements

This will help you to understand the overall business profit. You can record ecommerce sales through the ecommerce platform. But you can also track sales using a reliable accounting tool. This type of bookkeeping mostly focuses on inventory and cash flow. It’s not that much different from standard retail shop bookkeeping. But more importantly, cash flow shows your gross revenue and net profit.

It’s easy enough to remember that $5,000 purchase you made last month for your warehouse. That’s why your ecommerce bookkeeping system should be able to help you track, record, and organize expenses. Choose a tool that can help track inventory across sales channels. Not every bookkeeping system will address inventory tracking and other needs, but options are available. If nothing else, you can choose an inventory tracking solution that integrates with your bookkeeping system.


The salary is subject to Social Security and Medicare taxes, but any additional profits distributed as dividends are not subject to self-employment tax. LLCs are typically subject to self-employment tax, which includes both the employer and employee portion of Social Security and Medicare taxes. The entire net income of the How To Master Restaurant Bookkeeping in Five Steps LLC is subject to this tax, regardless of whether it is distributed to the owners or retained in the business. Both S Corporations (S Corp) and Limited Liability Companies (LLCs) are popular business structures that offer liability protection for owners. However, they differ in terms of taxation and distribution of profits.

bookkeeping for ecommerce

Using the US Generally Accepted Accounting Principles (GAAP) as an example, let’s consider a scenario where a bank processes 17,000 transactions worth a total of $100,000. Due to rounding errors, 250 of these transactions were recorded incorrectly, resulting in a discrepancy of $80. While this amount may seem negligible, it could still have an impact on financial reporting. Another pitfall of online sellers is failure to track profit per SKUs.

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